Protecting Your Intellectual Property: A Quick Guide

If you’re in the event industry, chances are you have some intellectual property worth protecting. Whether it be a logo, a motto, an image, song, or video, you have the right to ensure that your brand is not reproduced unfairly by those pesky competitors.

Copyrighting is not nearly as big an issue or process as you might think. In fact, protecting your work requires very little time, money, and effort on your part.

Here are 6 quick and basic tips about copyrights and intellectual property:

Natural Copyright. All works have a “natural” copyright. The minute you share your creation with the world it is protected by natural copyright. There is no need to register it to own the rights to it.

Public Domain. You may release your work into the public domain if you wish. Public domain works are available for users to adapt or reproduce your work in any way they see fit.

Better Safe Than Sorry. It is important to know that just because your work is protected by natural copyright doesn’t mean there isn’t the potential for confusion.

All Rights Reserved. It’s best to go ahead and indicate that your creation is copyrighted, either by the word “Copyright,” the copyright symbol, or the phrase “All Rights Reserved.”

Copyright Registration. If you’re really serious about protecting your intellectual property, you can register it with the online copyright office. This is the most surefire way to ensure that you are protected in the case that you are challenged for evidence.

Remember to check before using any media that you didn’t create -- be absolutely sure that the creator has released the media into the public domain, or has set specific permissions for sharing.

It’s just one of those little things that gets lost in the tide of more important, pressing matters. Yet it is worth knowing that with the smallest of effort you can avoid a big-time hassle down the road. Protect your information, we know it’s worth it!

And once you’re ready to get that logo, motto, song, or whatever into the marketplace, visit Inspherio.com for all of your event planning needs!

*Disclaimer: This is not official legal advice. This advice is not legally binding. If you want to know more about copyright law, visit:

Copyright Office
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How to Work With Leads

Let’s talk about Leads today!

There are few ways you can work with leads via Inspherio:

As a part of your Inspherio subscription you can have your own website. You can use the “Contact Me” form to collect leads from visitors that come to your website, those leads will then appear in the Incoming Leads section of your Inspherio account.
You can Embed the HTML code, to enable your existing website to accept leads and to directly import them into your Inspherio account.
You can also create a “Contact Me” link to your Inspherio account from your existing website.
If you want to transfer a number of leads from another program you can do that by uploading a .CSV file; just follow the program prompts. Voila! All your Leads are now in your Inspherioaccount with just a few clicks.

For more ways to organize your business visit our website and our blog. 

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How to Create Great Invoices

Picture yourself after you have completed a big wedding, Birthday Party, Bar Mitzvah, etc. You have worked hard at the Event, the customer is satisfied and you go home to get some rest.

But, you’ve forgot one thing…

The invoice!

It is very important that the invoice is submitted to the customer in a timely manner. First of all, because you want to get paid sooner, second, it’s a vital part of Customer Service routine.

A rule of thumb for invoicing is that it should be in the customer’s inbox 72 hours after the event. However, depending on your business size and the arrangement with your customer it may happen sooner. We don’t recommend waiting longer than that, unless there are circumstances that are known and agreed upon by both parties.

To prepare a good invoice it is advised to use a professional program. That makes it more automated and looks more legitimate; see this video to learn how to create a quick and accurate invoice with Inspherio.

Your invoice has to have a unique Identifier: number or name, or both. That way, you can easily find a record of it anytime.

Look through all your expenses, add them up. Was there any extra money spent, overtime? Did you have any last minute additions and/or cancellations?

Check with all your vendors that have billed you for the event, then double check that those charges are correct.

Make sure that the Invoice is easy to read and to understand for your customer.

Is the information on your Invoice clear (amount, due date, acceptable methods of payment)? With Inspherio, your customer can pay you directly from the Invoice page by using PayPal, Google CheckOut or Authorize.net.

Double check mailing address/e-mail address before sending it over (you don’t have to worry about this step with Inspherio, the program will use the information from your Address Book.

We hope that this tip will help you along the way to grow your Event business. For more tips and trends in the Event Industry visit our website and our blog.

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8 Features You Could Use Now to Run Your Business

Wouldn't you like to have all your business information in one place?

The answer is obviously: Yes! The perfect solution is Inspherio!

So, what is Inspherio ?

Inspherio is an all-in-one Cloud based Business Management solution for the Event Industry professionals.

 With Inspherio you can:

• Manage your leads and all your communications with clients
• Instantly send pricing and packages with just a few clicks
• Collect information from your clients in real time with our exclusive KYE form.  You can customize the KYE questions as you want and also apply end dates for each of them.
• Generate contracts automatically with information from KYE form
• Put together payment plans for your clients and set dates automatically
• Send the contract directly and your client can view and e-sign the contract. You also have the option to print and fax the contract if needed.
• Manage all your finances from one place
• Stay on top of networking by using the exclusive Market Place to promote your business to other vendors

Here is the best part, with Inspherio you can custom create a website and it is included with your subscription!
You can program your current 'contact' form on your website to import incoming leads directly into the leads in your Inspherio account.
At the end of the year, or at any other time, see where your business is and how it is doing by taking advantage of our extensive reporting section.  Now being ready for tax season is a breeze!

For a quick tour of these features, check out our video above.

We have only included a few of the features Inspherio is capable of, it is a very extensive program, so click on the ‘Try’ button now to get started & learn more!   There is no credit card required to try it out!

Check out our Popular posts: 

How to Organize your Business

8 Things you are not doing if you cannot get your Work done

7 Better Business Tools

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Why a Cloud Based Solution?

Every day we are more and more involved in the IT revolution. Our phones now talk to us, TVs can order movies, refrigerators can tell your power company how much power it used in a day while ordering groceries from a supermarket nearby, and those are just a few examples. Yet, everyday there is something new appearing on the market. Now more than ever we need to keep up with the growing demand of the customers for that famous “I want it now!” kind of service. The only way to keep up with it is to stay mobile.

However, according to the research conducted by Mark Fieldeman, contributor of Forbes magazine, it’s not that easy as it seems. 84 percent of traveling executives and managers report that they cannot work effectively on collaborative projects while on-the-go, despite increased enterprise adoption of iPads and smartphones. Of the executives surveyed, more than half (56 percent) admitted to project delays or missed deadlines because of poor mobile collaboration, and 38 percent missed business opportunities altogether. Half of all respondents reported difficulties in getting input from colleagues in a timely manner with 41 percent working off potentially out-of-date documents.

Clearly, there are several challenges for our increasingly mobile workforce that need to be addressed. Our effectiveness in the future workplace depends on us getting it right. Ignoring the Bring Your Own Device (BYOD) mobile trend is only causing employees to circumvent the rules which places your organization at risk.

Inspherio is a completely cloud based software solution. Give yourself an edge over the competitors! With Inspherio you will never have to tell your potential client that you will get back with the quote, send a quote right from your phone, tablet or any other device, receive the response and lock in the contract without any downtime or without calling your assistant. This is just a one of the things you can do to stay ahead of the competition. Please, check out our website to see more: www.inspherio.com.

For more about Trends in Cloud Data storage click here

Photo courtesy of All Things D.

Source: Mark Fieldeman blog 06/13/12

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Invoices or 3 mistakes you could have avoided

Have you or your office assistant ever lost an invoice in the confusing labyrinth of your desktop software or even in a mountain of paperwork on your desk? 

Businesses like yours waste time and money due to inadequate business management each day. It’s hard to put a number on it, but think of the many hours you spend on billing and other menial office duties. In the Event Planning business, it is important to bill your client promptly and accurately to ensure your clients’ satisfaction. How do you do that?

Inspherio allows you to quickly generate an invoice with a unique invoice number (no more guessing and coming up with complicated file names to identify your invoices.) right out of your “booked event” page by using the same information you already have in the system. You can even do that on your phone, if you like.

Your client can also view the invoice immediately and pay it, right then, by using PayPal, Google Checkout or Authorize.Net.

Do you have a client that needs a bill today? What are you waiting for? Check out our website and take advantage of 30 days free trial.

We will be happy to hear from you, give us your feedback at support@inspherio.com, Facebook or Twitter.

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When You Think Innovation, Think Inspherio!

There are many products on the market that assist you in the managing of your business. You may have one that handles your leads, another for your expenses, and then your handy dandy calendar; but did you know that  Inspherio can handle all of this for you? What about all of the exclusive features that can only be found in Inspherio?

• The KYE Form --> A customizable form that allows you to quickly gather pertinent information for your client’s event. Receive real-time feedback of your client’s responses and notifications if anything is updated at a later time. 

• Communication --> You and your clients are able to chat directly through Inspherio, allowing you to easily keep track of conversations with clients. Receive email notifications every time you have a new message!

• Maintaining Your Identity --> One of our biggest goals with Inspherio was for our users to feel that they could use our program and their business was still the main focus. That is why we made sure that you are able to brand any email, form, or website used within Inspherio. Change the font, color, and background to match your own; even upload your companies logo to accompany any outgoing documents. We know that our users have worked hard to build their name and it should stay that way!

• Full Accounting System --> Keep track of all income and expenses through Inspherio and see how easy it is to do your taxes! Print a few reports and you are good to go! Income is automatically recorded as your clients make payments, all you have to do input any expenses.

• User Friendly --> How many times have you started using a program and had no idea where to start? Inspherio ensures that you understand every step of the way and offers descriptive Help Text to answer any lingering questions you may have. We have also provided a road map of Inspherio to guide you along in setting up your business. 

• Super Support System --> The Inspherio Support Team are available for your convenience around the clock via email! You may contact us either via telephone or live chat Monday through Friday, 9AM to 6PM EST. Take advantage of our Support Team’s expertise and schedule a 1on1 training, as they walk you through the program and answer any questions you may have. Our Inspherio Youtube Channel offers over 30 tutorial videos to explain and demonstrate the many features Inspherio offers. 

See for yourself why Inspherio is the top choice for professionals in the event planning industry to manage their business. Start your full-version free trial today and start Planning Your Success!

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Keep Your Identity Within Inspherio!

We know that the users of Inspherio are accomplished entrepreneurs who have worked hard to establish their name and business. This is why our team has made it our goal to ensure our users maintain their identity while using Inspherio.

Inspherio provides each user with their own domain within the program. You have the option of publishing your site directly through Inspherio or embedding the code into your site as just another page.

By embedding the providing code into your website, no one would ever know that Inspherio was powering your Contact page! You are able to customize the font, color, layout, even add your banner to the top of the page or as the background image. Your potential clients fill out the contact form and the information is directly imported into Inspherio !

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Inspherio Support Team: Your business works around the clock & so do we!

You know the situation, we’ve all been there: You are confused and stuck, you call customer service to receive a robot. You email-nothing. Live chat-might as well be a ‘live robot’. How frustrating?! We know your pain and that is why Inspherio is dedicated to making sure that if you have questions, you receive an instant answer!

If you can think up a way to contact us, Inspherio is available! Of course we have the basics of live chat (with a human being), 24-hour email assistance, and phone support minus the automated system. If you are the type that you like to solve your own problems and research them, well then we have the tools for you! Inspherio offers an extensive ‘Support Center’ which includes a FAQ page, Help Guide, video tutorials, and even updates on what’s new with Inspherio !

So that’s not enough for you? Find us on all of the social media sites: Facebook, Twitter, Tumblr, even Pinterest! We all know we check our Facebook like it’s our part-time job! And if pinning away on Pinterest isn’t addicting, I don’t know what is?!

As you can see, we are dedicated to the success of your business! Try Inspherio today free for 30 days, no credit card required! Visit Inspherio and start your free trial now! Or you can call the desk of our Product Manager, Fabiana @ 704-234-6000, and she’ll even give you a personal tour of all the benefits Inspherio has to offer! 



Watch the following video to see how Inspherio is there for the success of your business!

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