7 Better Business Tools

Think about all the tools you need to complete a simple task - like cooking a dinner for example: pots, pans, spatulas etc. There is a tool for every task. Have you ever tried to use the wrong tool? If so, it is likely it was not the outcome you hoped for.

So, to continue our discussion about Organizing your Business, we will be talking about Tools today.

If you have read our previous blogs you would have learned about separating your business into departments and keeping all of your files organized and up to date. So, what’s next?

Look through the files and Departments. Are you using the most up to date tools available?

Does the speed of your Internet meet your business requirements? If not, call your internet provider right now!

Do you have many different ways to be reached by your clients?

Make sure that your phone works and the phone number is listed correctly in the directories of your choice, including your website!

Do you even have a website? If you don’t your business is too 1990s! Get it fixed, get a website! Inspherio can give you one for free as part of our basic package.

Do you participate in social media? If for some reason you do not, (I hope you do, since you are reading this blog), you may be underestimating its power. Harnessing Social Media may be one of the greatest investments you can make. While it takes quite a bit of time, it will pay off in the long run.

Access your clientele. How do your clients prefer to be contacted? Is it e-mail, phone or, maybe Twitter? Be sure to know that and set up all means of contact to be available on the go: smartphone, tablet or laptop. You never know when your client will need your assistance. In the modern world there is nothing that makes more difference in winning business like great Customer Service! Inspherio allows you to keep all your clients’ information at your fingertips, no matter where, you will never be caught off guard again.

Do you still use paper receipts and bill your clients via paper bills? I have news for you: while you are waiting in line at the post office; your competitors are closing deals with their next clients. Is that really what you want? Send your next bill with this automated feature via Inspherio and move on with your day!

Ditch the paper calendar! Get a shared calendar that you can access anywhere, anytime and even set up a reminder for the task to be performed. It will be especially beneficial if you have a group of people working with you in different locations, give access to the calendar maintenance to your key staff to in order keep everyone up to date.

What is the tool that saves you time the most? Share with us, we’d love to hear from you!

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Why a Cloud Based Solution?

Every day we are more and more involved in the IT revolution. Our phones now talk to us, TVs can order movies, refrigerators can tell your power company how much power it used in a day while ordering groceries from a supermarket nearby, and those are just a few examples. Yet, everyday there is something new appearing on the market. Now more than ever we need to keep up with the growing demand of the customers for that famous “I want it now!” kind of service. The only way to keep up with it is to stay mobile.

However, according to the research conducted by Mark Fieldeman, contributor of Forbes magazine, it’s not that easy as it seems. 84 percent of traveling executives and managers report that they cannot work effectively on collaborative projects while on-the-go, despite increased enterprise adoption of iPads and smartphones. Of the executives surveyed, more than half (56 percent) admitted to project delays or missed deadlines because of poor mobile collaboration, and 38 percent missed business opportunities altogether. Half of all respondents reported difficulties in getting input from colleagues in a timely manner with 41 percent working off potentially out-of-date documents.

Clearly, there are several challenges for our increasingly mobile workforce that need to be addressed. Our effectiveness in the future workplace depends on us getting it right. Ignoring the Bring Your Own Device (BYOD) mobile trend is only causing employees to circumvent the rules which places your organization at risk.

Inspherio is a completely cloud based software solution. Give yourself an edge over the competitors! With Inspherio you will never have to tell your potential client that you will get back with the quote, send a quote right from your phone, tablet or any other device, receive the response and lock in the contract without any downtime or without calling your assistant. This is just a one of the things you can do to stay ahead of the competition. Please, check out our website to see more: www.inspherio.com.

For more about Trends in Cloud Data storage click here

Photo courtesy of All Things D.

Source: Mark Fieldeman blog 06/13/12

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Invoices or 3 mistakes you could have avoided

Have you or your office assistant ever lost an invoice in the confusing labyrinth of your desktop software or even in a mountain of paperwork on your desk? 

Businesses like yours waste time and money due to inadequate business management each day. It’s hard to put a number on it, but think of the many hours you spend on billing and other menial office duties. In the Event Planning business, it is important to bill your client promptly and accurately to ensure your clients’ satisfaction. How do you do that?

Inspherio allows you to quickly generate an invoice with a unique invoice number (no more guessing and coming up with complicated file names to identify your invoices.) right out of your “booked event” page by using the same information you already have in the system. You can even do that on your phone, if you like.

Your client can also view the invoice immediately and pay it, right then, by using PayPal, Google Checkout or Authorize.Net.

Do you have a client that needs a bill today? What are you waiting for? Check out our website and take advantage of 30 days free trial.

We will be happy to hear from you, give us your feedback at support@inspherio.com, Facebook or Twitter.

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