8 Features You Could Use Now to Run Your Business

Wouldn't you like to have all your business information in one place?

The answer is obviously: Yes! The perfect solution is Inspherio!

So, what is Inspherio ?

Inspherio is an all-in-one Cloud based Business Management solution for the Event Industry professionals.

 With Inspherio you can:

• Manage your leads and all your communications with clients
• Instantly send pricing and packages with just a few clicks
• Collect information from your clients in real time with our exclusive KYE form.  You can customize the KYE questions as you want and also apply end dates for each of them.
• Generate contracts automatically with information from KYE form
• Put together payment plans for your clients and set dates automatically
• Send the contract directly and your client can view and e-sign the contract. You also have the option to print and fax the contract if needed.
• Manage all your finances from one place
• Stay on top of networking by using the exclusive Market Place to promote your business to other vendors

Here is the best part, with Inspherio you can custom create a website and it is included with your subscription!
You can program your current 'contact' form on your website to import incoming leads directly into the leads in your Inspherio account.
At the end of the year, or at any other time, see where your business is and how it is doing by taking advantage of our extensive reporting section.  Now being ready for tax season is a breeze!

For a quick tour of these features, check out our video above.

We have only included a few of the features Inspherio is capable of, it is a very extensive program, so click on the ‘Try’ button now to get started & learn more!   There is no credit card required to try it out!

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8 Things You Are Not Doing If You Cannot Get Work Done!

We are continuing the talk about the Time management; saving your Time and effectively managing your work load is what ultimately makes you efficient and successful.

We have come up with these tips to help our fellow Event professionals in their day-to-day struggle with time.

Before you start your day, make a plan, prioritize. Start by working on the most important tasks first in case if something comes up and you will be called away from your office, that way you can ensure that the most vital parts of your business are taken care of making you ready for whatever day brings ahead. 

Combat the procrastination; do the tasks you enjoy the least first, paperwork for example.

Needless to say your priorities should be ranked: Clients first, all other business next, but be sure to dedicate some time every day to build relationships. Call a client that you had an event with 3 months ago, ask how he/she is doing, speak to your employees and get feedback from vendors. It will help you stay in touch with reality and build collaborative relations with your team and clients.

Categorize your e-mails. There is nothing more frustrating than searching through hundreds of e-mails for that one e-mail you need right now to finalize the contract. It is especially hard when the subject line was not about what you are looking for. So, make it a habit to create special folders in your in-box. Usually by the event’s or client’s name, try to stay away from notorious “miscellaneous” folder. (If you are using Inspherio , you can paste the details from your e-mail into your client's page “Confidential information” tab to keep all the info at your fingertips.)

Before heading out to the meeting or making a call, make a list of what you need to say and ask, that will save you time of having to call back or reach for people to get or deliver the important information.

Always save your work on the computer every 10-15 min. Even better, use Google Docs that way you have your documents saved even if the computer crashes. 

Keep away from your e-mail. Make a habit to check your e-mail at regular intervals, say at 8am, 11am, 2pm, etc. Try to resist the urge to constantly checking your mail box constantly, it will save you time in a long run. Trust me; it takes on overage 10-20 minutes to return you back to the concentrated state of mind you were in before you received the e-mail that there were doughnuts in your break room.

Keep visitors out. Make your coworkers aware that you will be working on important tasks at particular time of the day, researching leads, for example, and you should not be bothered, the exception is your clients. Customer Service should be your number one priority!

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Invoices or 3 mistakes you could have avoided

Have you or your office assistant ever lost an invoice in the confusing labyrinth of your desktop software or even in a mountain of paperwork on your desk? 

Businesses like yours waste time and money due to inadequate business management each day. It’s hard to put a number on it, but think of the many hours you spend on billing and other menial office duties. In the Event Planning business, it is important to bill your client promptly and accurately to ensure your clients’ satisfaction. How do you do that?

Inspherio allows you to quickly generate an invoice with a unique invoice number (no more guessing and coming up with complicated file names to identify your invoices.) right out of your “booked event” page by using the same information you already have in the system. You can even do that on your phone, if you like.

Your client can also view the invoice immediately and pay it, right then, by using PayPal, Google Checkout or Authorize.Net.

Do you have a client that needs a bill today? What are you waiting for? Check out our website and take advantage of 30 days free trial.

We will be happy to hear from you, give us your feedback at support@inspherio.com, Facebook or Twitter.

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