Keep on Schedule with the Itinerary Feature from Inspherio

Let’s start with a scenario, shall we?

It’s the day of your client’s event. The festivities are beginning, but the musicians haven’t showed up yet and the photographer is wondering when she should start taking pictures. You tell everyone to rest assured; you have it all figured out. You reach for your itinerary, only to realize that it isn’t there. Panic rushes over you. What do you do? Everything you’ve planned, all of your hard work, is on that sheet of paper. People are starting to gather around you, growing more and more anxious by the minute. How will the event go on? What time do people arrive? The questions begin to swirl, and you’re sinking lower and lower into the floor—how could you forget the itinerary?

Freeze frame!

OK, so it’s bit extreme, but you get the point! You never want to be caught at an event without all of your necessary items—nor do you want anyone to start panicking. As your Crew, we don’t want that either, which is why we created the Inspherio Itinerary feature to help keep everything on schedule. And the best part is, you can access your itinerary from your computer, phone, or tablet anytime and anywhere.

So without further ado—introducing the Itinerary feature from Inspherio!

How-to Guide

Knowing when everything is supposed to happen during your client’s big day is important. But, it doesn’t have to be a difficult task to keep up with. Just let Inspherio’s Itinerary feature help. To get started, follow these simple instructions!

• Click on the “Leads” tab on your Inspherio dashboard.
• Select the client you are creating an itinerary for from your Active or Incoming Leads folder.
• From there, click on the Itinerary icon located under the the “Just For You” section.
• In the itinerary management section, you can choose to upload your own template or use the one that we provide.  
• If using the one we provide, click on the “Add Itinerary” tab. A popup screen will appear allowing you to enter in important information—time, duration, and client and vendor information. 

• Now just rinse, wash, and repeat a couple times until your itinerary is complete.
• Once you’re finished, you can save it for your records, print it out, and/or send it to your clients and vendors. It’s really that easy!

Never get caught unprepared! With Inspherio, you can access all of your event information in one easy-to-use location. Sign up for Inspherio and make sure you’re always prepared. Try our free 30-day trial today!

Read More »

Four Reasons Not to Worry About Your Competition

Let’s Get Down to Business

Who is your biggest competitor? Is it another event planner or music professional that lives in your area? Or, is it a well-known restaurant that offers low-cost catering? Whatever the profession, there are always other businesses that provide similar services to yours. They are what you consider the competition. Unfortunately though, many companies worry more about staying so far ahead of the other guy that they forget to concentrate on what’s really important—their customers.

At Inspherio, we understand that other business management programs can help you plan an event or keep track of your inventory. However, in all humbleness, we are confident in the services we provide and the features we offer, which is why we don’t worry about the competition. Want to know how we do it? We aren’t afraid of the competition knowing so we’ll share our secrets with you!

Mission Over Profit

When you go shopping, the salespeople are always so eager to help you find that perfect outfit. When they are done making selections, it turns out to be the most expensive pieces of clothing they have in the store. Doesn’t that frustrate you? You feel like they don't want to help you look nice, and are only there to make a profit. Believe it or not, your customers feel the same way when you try to sell them your most expensive service. You started your business with a mission to offer your talents and to make your customer’s day a special one. It wasn’t a mission to beat your competitor. Did something change?

It’s important to remember why you started your event business and get back to it. Whether it’s providing tables and chairs, getting people dancing to music or making sure the event goes off without a hitch—forget your competition. Focus only on services that will make your client’s dreams come to life. Trust me, they’ll appreciate it.

Be the Best of the Best

Raise your hand if you’ve ever snooped on your competitor’s website to see what type of pictures they are capturing or services they’re offering. *Raises hand* We’ve all done it, and we’re not too proud of it. But we did it for a good reason, right? We wanted to stay ahead of the competition. Well, I hate to break it to you, but copying from your competition is not helping you grow your business and gain customers. You’ve already missed the customer train if you wait to see what your competitors do.

I’m speaking to a creative group of people, and I know that you have dreams and original ideas for your own business. So go with them! Your thoughts and ideas are what makes your business unique and different from the other guy’s. There’s no time to play copy-cat when you have customers wanting to use your services.

Celebrate the Good Times

It’s time to stop envying other’s accomplishments and start celebrating your own! Be confident and proud of the services you provide, as well as always celebrating your business’ gains. When you’re happy with your business, you won’t be envious of what you competitors have done.

At Inspherio, we celebrate all our accomplishments. From new members joining to helping someone plan the perfect event, we celebrate everything because we love what we do.

Just Do It

“Actions speak louder than words.” Although we say we will put an end to our faulty habits, we never actually do, do we? Well, it’s time to escape the trap of feeling another business is better than yours, and embrace your accomplishments, triumphs, and good deeds. It’s your dream; live it for yourself!

It’s time to share YOUR gifts and talents with the world. When you give the best, no one can stop you—not even your competition. And with Inspherio—the all-in-one event planning and business management program—helping you accomplish great things in your business, you’ll never have to think about the competition again.

Try a free 30-day trial, today!

Read More »

Inspherio Integrates SmugMug

One of the most innovative ways to optimize and automate a business operating within the event industry is provided by the web-based business management program Inspherio. Launched in January 2013, Inspherio celebrates their one year anniversary by announcing their integration with SmugMug, the leading photo hosting service for photographers. 

With Inspherio's integration of SmugMug, photographers no longer have to bounce back and forth between

programs to manage a single event. Now photographers can manage all aspects of their business in one place, from managing leads to recording payments to uploading images with their synced SmugMug account. This makes completing tasks even faster, creating extra time that photographers can invest back into their business or taking some personal time to truly admire their great work. 

About Inspherio

Inspherio is an easy to use, web-based business management program designed specifically for wedding and event professionals. Its creators understand that event professionals have a lot on their plate: working with clients, vendors, employees, and variety of administrative tasks that steal time from the creative process. The old event management process that required four to five different programs: spreadsheets, word processing, accounting, etc was outdated and obsolete. Inspherio has streamlined the entire event management process in one single program: from organizing leads, generating and e-signing contracts, uploading photos with the new SmugMug integration and everything in between...

• Leads - Seamlessly import leads from websites or other sources, as well as, create leads within Inspherio. All the information stays organized and easily accessible, simplifying the process of following up with potential clients.
• Pricing Packages - Users can send pricing packages or custom quotes to potential clients with just a few clicks or even from their iPhone or Android device. This means no more missing out on clients because of out-of-office meetings.
• KYE (Know Your Event) Form - Exclusive to Inspherio, the KYE Questionnaire helps event professionals collect specific information from clients. The questions are easily customizable and put the client in charge of entering detailed event preferences. Never get caught up in last minute preparation guessing or miscommunications again.
• Contracts - One of the unparalleled features that Inspheriooffers is the ability to create, send, and electronically sign contracts.
• Year-End Financial Reports - Effortlessly prepare for tax season by running year-end financial reports with a few clicks, and these features are only a glimpse - Inspherio offers so much more!

Inspherio provides live 24 hour U.S based support. For event professionals who want to see Inspherio in action, a complimentary 30-day trial is offered along with live 1-on-1 product demos, and free account set-up.

Read More »