Tuesday, November 3, 2015

Survival 101: 5 Tips for Planning a Successful Bachelor(ette) Party

Chances are at some point in your life you’ll be asked to be an attendee, a host, or a planner of a bachelor(ette) party. Cue “The Hangover” and “Bridesmaids” movies—it’s about to get wild! Ha, just kidding! If we’ve learned anything from those movies, it’s best to avoid the extremes and keep the party simple—that’s right, no tigers.

The New York Times recently released a news article suggesting that “The Hangover” bachelor(ette) party mentality is decreasing due to age, social media, and a newfound respect for responsibility and maturity. Although the wild times might have calmed down, a bachelor(ette) party should still be fun and exciting for the bride and groom-to-be. In the words of Officer Nathan Rhodes from “Bridesmaids” don’t be “the maid of dishonor;” follow our survival tips to plan the ultimate bachelor(ette) party.

Ditch the Hangover

A rule of thumb to pass along to your group/clients is the one-to-one rule! For every alcoholic beverage you consume, drink one glass of water. Water is the miracle elixir that helps you recover from a hangover or a headache. Trust us, the morning after look is not a good look, especially on the rehearsal or wedding day. Keep yourself (and your group) hydrated to guarantee a refreshed look the next day!

We also suggest ditching “The Hangover” theme! Don’t get us wrong, we’re big fans of Las Vegas and think it would make an awesome place to party, but do everyone a favor: avoid losing a friend, getting married, and stealing Mike Tyson’s tiger. What we actually mean is that  bachelor(ette) parties don’t have to fit to a certain model in order to be fun. Interestingly-shaped decor or wild, rendezvous nights aren’t mandatory for the party to be considered successful either.

Venue Matters

When planning a bachelor(ette) party, remember that although your ideas might be great, is it what the bride or groom would enjoy? As a planner, it’s OK to ask the party honorees what they would like to happen or not happen during the event. Our biggest suggestion is to listen and stick to what the bride and groom-to-be say. You’re celebrating with your friend/client, so don’t embarrass them just for the sake of the party. Which is why selecting the perfect venue is highly important.

You wouldn’t drink the night away at a spa or go crazy at a resort would you? Of course not! It’s bachelor(ette) survival 101. Kristen Stanton, an Inspherio user and a successful party planner in North Carolina, suggests that bachelor(ette) planners book venues that offer a mixture of both relaxation and fun. A resort spa makes the obvious choice because the party-goers can enjoy massages and facials, as well as drinks and delicious food options.

Picking the Right Date

Between cake tastings, florist appointments, and last minute dress alterations, penciling in a weekend to party can be tricky. No one wants to celebrate a party too far in advance; it feels too anticlimactic. And hosting a party the day before the big event isn’t the best idea either. Our suggestion is to find the perfect bachelor(ette) party sweet spot, which we think is six weeks to a month before the big day. This timeframe builds excitement for the upcoming nuptials, but it is far enough in advance that nerves aren’t in attendance.

Sensitive to the Budget

Just like a wedding, a budget is one of the most important items to keep in mind when planning a party. Although bachelor(ette) party traditions emphasize the responsibility of the host to pay and cover the party expenses, times are changing. The attendees of the party are now helping and contributing to the event, making sure that everything is equally paid for so the bride/groom can enjoy their night expense free. Of course, with this comes respect and sensitivity to the contribution each person can afford.

As the planner, be mindful of the budget. This is not the only expense that the bridal party is paying, so plan your events and location accordingly. It’s also important to keep in mind that each party is different. An event you host for recent graduates will differ from one you plan for a group with careers and mortgages.

Overscheduling

Let’s face it, months before the event we’re pumped and ready to have the wildest weekend bachelor(ette) party. You plan and schedule activities throughout the entire weekend to keep the party moving. Although we’re supportive of your eager spirit, we want to remind you to schedule down time.

Create buffer zones and times between activities to let the party relax and unwind. Planning a wedding is stressful enough for the bride, the last thing she needs is to be constantly pulled from place to place. Our survival tip is to plan one night that you go all out, and then leave the rest of the weekend open for spontaneity or relaxation. A bachelor(ette) party is a time to celebrate the closing of one chapter and the beginning of a new one, so keep it fun, and keep it classy.

*Side tip: To keep everyone on schedule, we suggest telling people the times for reservations an hour earlier than they actually are.  

A bachelor(ette) party doesn’t have to be wild and crazy, but it has to be fun! What tips do you have to help others survive planning a bachelor(ette) party? Share with us in the comment section below! And if you haven’t tried it yet, sign up for Inspherio free for 30 days. It’s the only event business management solution you’ll ever need—we swear by it.

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