The Event Guide: Outdoor Events in Autumn

Happy October!

As we make our way through the autumn season, the weather gives us a whirlwind of emotions. From rain and breezy 60°F forecasts, to hot and humid afternoons, we never know what’s in store for us. For event professionals, planning around weather conditions can be tricky, especially when it decides to throw curveballs. Don’t live in fear of the weather, though! We have some tips on how to create beautiful fall events, even with the wildly unpredictable fall weather.

Inclement Weather

We know it happens, and sometimes it can come out of nowhere! So don’t let inclement weather catch you off guard or surprise you—plan for it! Suggest to your client that renting a tent, canopy, or a shelter/pavilion is a great way to help fight the elements. Whenever I helped coordinate events, we always planned to have a covering for the guests, as well as for the food and entertainment—trust me, no one wants soggy food or a ruined sound system.

As for your decorations, the wind is a horrible beast to slay, unless you have your own personal stash of pixie dust, also known as sand. Weigh down your vases and ensure that your swags are securely fastened. The wind can even knock over speakers or signs, so make sure to have them weighted down as well.

Comfortability Factor

Your clients waited until Fall to host their event because they didn’t want their guests sitting in 90°F heat. But now, they’re facing the unpredictable autumn temperatures. However, there are ways to prepare. For cooler temperatures, you can use outdoor space heaters, start a bonfire, or provide throw blankets to keep people warm. If the weather looks warm, consider these items:

• Fans
• Misting machines
• Insect repellant
• Sunscreen
• Plenty of water

Oh, and we almost forgot to mention the dreaded nighttime, light-attracted bug: the moth. To keep these little dust-covered animals to a minimum during your evening event, use yellow or softer lighting as opposed to bright white lights.  

Decorations

Now for the best part of all—Fall decor! This event season is all about the color combos, cozy beverages, roaring bonfires, and decorations that complement the beautiful rust-colored leaves that cover the ground. 

• Color Combos

You might be worried that the Fall season seems a little dreary and drab. But with the perfect color combo you’ll have a warm, fall-appropriate, and elegant event. The 2015 color of the year is Marsala, which is a member of the red-brown family. Try pairing it with glamorous shades of gold and metallic to really make it pop. 

• Fall Accents

Now, we’re not suggesting that you break out the orange pumpkins, but you can decorate your tables with more fall foliage to capture the autumnal effect. You can paint gourds with dashes of metallic colors, or use pine cones, twigs, and red leaves to surround some rustic candles. And did we mention mums, dark roses, and coleus for the flower arrangements? Make sure to stay tuned for more details on fall-appropriate flowers in our next edition of the event guide.

Autumn, with all of its beautiful colors, is a perfect time to host an event. Just remember to make your guests comfortable, plan for the weather, and take advantage of the beautiful autumn world around you. Happy Fall planning!

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Fall Wedding Trends

Photo taken from Flickr
Originally by whoalse

As the month of August comes to an end and the Summer heat begins to subside, it's nice to think of the next season to come.  

This Fall season brings its own new styles and trends that can be useful when planning your next wedding or other event.

An overall trend that has become quite popular over the last few years is an Organic / Natural style.  In the spirit of this style, many Fall events like to incorporate organic objects from their season.  

Bare twigs can be used for many different types of decorations, whether they are used around a candle, or incorporated into a centerpiece.  Bare twigs reflect the season by showcasing the beauty of nature even after the leaves have fallen.

Since the leaves have begun to change and fall to the ground, it is also nice to bring them into your event.  Your groomsmen can use brightly colored leaves as boutineers or the ladies could create a corsage with them as well.  

Another trend that also commonly goes along with an organic style is a Vintage theme.  Incorporating antiques or aged items into your event will match the organic theme perfectly.  for example, programs can be made with a vintage style and typeface.  This helps set the overall tone for the event from the beginning.  





In order to manage your business as efficiently as possible, you can use Inspherio.  This allows you to spend more time planning your event and less time on meticulous paperwork.  So give Inspherio a try.  There is no credit card required to get started.  

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