Tuesday, October 8, 2013

Think of Inspherio like...a Champagne Waterfall

People often ask me how I would best describe Inspherio to a new customer. Considering we're all about the event and wedding industry, it seems appropriate to describe Inspherio as a champagne waterfall.
I can hear you now: what the heck does that have to do with anything?

Well, let me explain. You've heard of the "trickle-down effect," right? Well, while we're not dealing with government economic policies, we have the same idea when planning events.

One of the beauties of Inspherio is the time-saving nature of the program. Our mission is to save you from the headache of constant double and triple entering of the same information. A lot of event professionals waste a lot of time typing out pricing options, client info, or event info in an email...

...then a contract

...then an invoice

...then a year end report

Before you know it, you've written down the same information 4-5 times. With Inspherio, you enter your data once. That's right: ONE time. Here's how it works...

Once you establish your packages, you can send them over and over without every having to re-type the data. Need to send various pricing packages to your leads? That only takes a couple clicks of the mouse.

Trying to gather all the information from a lead or client? Well, you don't even have to do it. With our KYE (Know Your Event) form, you put that responsibility into your clients' hands. They fill out the information and it updates in your Inspherio account in real-time. This not only saves you time, but it severely limits the times that a client comes complaining that you got something wrong. After all, they are the ones that provided the information.

What's next? The contract. All the info received from the KYE automatically populates into your contract template, as does the pricing option you sent earlier. No more filling your hard-drive with "Save As" or accidentally saving over other documents. No more embarrassing slip-ups when you forget to change a name or address while sifting through and editing documents. All you have to do is enter your payment schedule and - voilà! - your contract is ready to go.

After that? Well you want to get paid, right? Invoices also auto populate with the prior information. Not only that, but Inspherio will create as many invoices for you as your payment schedule dictates. If you set three different due dates with three different amounts, Inspherio will prepare those invoices for you without asking, due dates and all. What about the actual payment? Well, your client can pay each invoice immediately via a number of online payment gateways.

At the end of the year, you're going to want to check out your Profit & Loss statements. Don't go wasting time looking through each event to calculate your numbers. Data from every one of your events will total up when you run a report.

And taxes? Well that's easier, too. Simply run and print your report, hand it to your accountant, and forget about the rest.

Let's take a look at that photo again, with a small change. Now it makes a little more sense, huh?
If you're new to the Inspherio family, start your free trial today and see how Inspherio can help you run your business that much easier.

No comments:

Post a Comment