Easily Build Your Event With Inspherio

There is one word to describe the event industry and that word is ‘chaos’. Even the most professional wedding planners can have something go wrong, or get so busy that key details fall through the cracks.

Don’t get caught up in a hectic frenzy, while trying to manage guest lists, pay vendors, keep up with the event activities, and more. Instead, stay on top of your event and easily manage every aspect of it with Inspherio.

What’s Inspherio?

Inspherio is the business management solution for all professionals in the event industry. From wedding planners, DJs, photographers, and more, Inspherio is the perfect assistant that simplifies managing your event. It’s full of innovative features for online payments, event progress, online
marketing, contracts, and more.

Building Your Event

Before planning an event it’s important to know what your clients want, which is why Inspherio makes it easy to learn about what your clients want by having them fill out the Know Your Event form. They can log into Inspherio and answer questions about what time of day the event is, the venue location, if anyone is a vegetarian, and more. You can also customize the know your event form by adding your own questions.

Then you can create contracts for your clients to sign online. The information from the know your event form will auto-fill on your contract, so you won’t have to enter in all of the information yourself. You can create custom payment plans with your contract, and your clients can log in to securely sign the contract online, and make payments.

Invoices for your event will be automatically created based off of the payment plan created with your custom contract. You’ll receive reminders for invoices that haven’t been sent out, and for outstanding payments. You can also create invoices for lost or damaged rental equipment.

Make sure your event runs smoothly with an itinerary that you can check on location right from your smartphone. The itinerary has pre-made templates that you can customize for your event, and you can share it with your staff, vendors, and clients to make sure everyone is on the same page as far as knowing when and where to show up. The itineraries can also be easily printed or mailed.

Are events even possible without guests?! Prepare an organized guest list with your client online, and even send out invitations directly from your Inspherio account. As more guests RSVP you’ll know how many people to expect, and how many guests to bill your client for. Plus, you can pull up the guest list from the Inspherio app no matter where you are to quickly make any changes that your client needs.

Events are expensive, easily keep track of expenses with Inspherio to avoid letting them get out of hand. Record each expense in relation to different events, keep up with which of your employees incurred expenses, and keep track of when you reimburse those employees for those expenses right from the palm of your hand.

Make sure that you have the right inventory to cover an event, and add these items to your contracts. Once an item is added to an event it can be checked out and can be checked back in later. These items will be added to your load list so you can make sure you have everything when preparing for the event. Also, when you return items to your inventory you can add notes about any damages and the condition of your items.

Manage your contacts. Keep track of your staff by adding them to events and assigning them tasks, and keep up with the payroll to make sure they get paid for their hours. Also, organize different vendors into groups related to different events and easily pull up their contact information in a matter of seconds.

Give Inspherio a Try

Enjoy a complimentary 30-day free trial to take advantage of Inspherio’s intuitive features that will help you plan and manage your event with features for managing guest lists, keeping track of vendors, keeping note of your inventory and it’s condition, email marketing, and more.

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Winter Wedding Trends

Now that the fall wedding season is winding down and we are saying goodbye to the fall trends with pumpkin centerpieces and warm shades of red and orange, it’s time to make way for the up and coming winter 2016 trends.

Winter Wonderland Style

First let’s check out the new dress trends that involve hints of vintage, rustic, victorian style. Many brides are choosing dresses with long sleeves for a graceful royal look, like Kate Middleton’s dress, and for warmth.

Shoulder straps are coming back, along with open back dresses and deep Vs in the front for a modern twist on classic dresses. Also, were starting to see more and more sheer dresses with sheer lace and crocheted cloth to give brides an elegant textured look, while showing off modest amounts of their legs.

Bridesmaids can be found in cream and pale colored dresses. Pale teal, greens, and purples are popular, as well as creamy shades of pastel pinks and oranges. Vibrant shades of jewel and velvet accessories that add pops of color to winter wonderlands are also trending.

Plus, to stay warm brides and bridesmaids are wearing faux fur coats. Usually the bride wears a white coat and their bridesmaids wear brown, but shades of grey and black are popular too.

We can’t forget to mention something blue! Shimmering shades of blue can be found everywhere. For example, winter brides are wearing blue eye shadow, and bridesmaids have blue ribbons around their waists and bouquets. Even grooms are wearing blue jackets and ties. Blue is simply the color you can’t go wrong with this season.

Flowers for bouquets are going back to the basics, with simple white flowers with vibrant green stems. It’s also popular to have a few winter berries in the bouquets, along with a vertical, trailing shape.

Winter Wanderlust Decor

Sometimes less is more, which is why more and more weddings have uncovered wooden tables and chairs, for a natural woodsy look. They’re also sticking to natural color schemes for seating, with furniture that’s gray or black.

As far as cloth goes textured, crochet linens are in, but they don’t have to cover the entire table because a simple table runner will give the space the pop of color that it needs. To do something different check out metallic and shimmering table cloths in shades of gold and silver that will add to the winter magic of your wedding.

Big, blooming, centerpieces may be an accessory of the past because more and more wedding planners are arranging simple displays with succulents and sprigs of lavender or wild flowers.

Also, natural items from the winter landscape like pinecones and evergreen needles are being used as decorations. Pinecones can accent centerpieces and be used as card holders for seating arrangements. Evergreen leaves and branches can be crafted into wreaths, added to centerpieces, or used to garnish drinks. The creative possibilities are endless.

To create a romantic, elegant feel your lighting need to be simple, twinkling and warm. Single bulbs on a string or rows of white lights can create a snowy effect. You can also use chandeliers with small light bulbs and crystals hanging down for a dazzling winter affect.

Winter Wedding Refreshments

Weddings are meant to celebrate the love of two individuals who have found one another, but let’s face it, the food is exciting too, especially because wedding food is becoming more and more creative and hands on.

Not only are self-serving food stands popular, but now rolling food trays are in. Members of the waiting staff can push carts of food to different tables and guests can customize their own order. For example, at your wedding, you could serve customizable tacos or salads.

Plus, cake and dessert options are seemingly endless. Simple buttercream frosting is coming back and fondant is on its way out. Instead of lots of frosting roses, cakes are being topped evergreen branches and pinecones. Some people aren’t even serving cake, they provide macaroons, iced cookies, chocolate covered cranberries and fruit, and more instead.

Magical winter cocktails aren’t complete without sugar rimmed glasses and vibrant colors. Consider serving tequila cocktails with simple syrup, peach cocktails with a blush pink glow, or vibrant punch. You could also have a hands on, serve yourself bar where people can make there own mimosas or punch, garnished with a variety of different fruit to choose from.

One of the fastest growing trends is to have a hot cocoa and coffee bar set up, so your guests can cozy up with a warm beverage. Make sure that your cocoa bar has bursts of holiday flair with candy canes and marshmallows that can be added to drinks.

Need a Little Help Planning Your Event?

Now that you’re up to date with the hottest winter wedding trends use Inspherio to help you plan and manage your events. Inspherio is the management solution designed for event industry professionals with innovative features to keep track of vendors, online payments, day of event tasks, and more. Use your complimentary 30-day free trial to see how Inspherio can help you save time while managing and growing your business.

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